Everything You Need to Know About Microsoft 365 Nonprofit

Microsoft 365 is one of the world’s leading suites of business software used by millions of organisations, big and small.

It offers popular cloud-based productivity and collaboration tools such as Word, Excel, PowerPoint and Outlook, along with communication platforms like Teams and products for business environments, such as hosted Exchange Server and SharePoint.

Because Microsoft Office desktop products like Excel and Word are the de facto standard to everyone, many workers around the world are familiar with some of the products within the Microsoft 365 suite.

Microsoft 365 is available to a wide range of businesses as a tiered subscription service – you pay for the features you use and can scale up or down according to your size and organisational need.

Prices for business start at £3.80 per user per month and go right the way up to £48.10 for the all-singing, all-dancing solution. 

However, Microsoft offers its Microsoft 365 Business Premium solution free of charge (or at a significant reduction) to eligible charity, community and not-for-profit organisations and heavily discounts its other business and enterprise offerings.

It means non-profit organisations can benefit from Microsoft 365’s technology and applications at no, or very little, cost.

What is Microsoft 365 Non-profit?

Microsoft 365 Non-profit is a free version of Microsoft 365 Business offered to eligible charity, church, community and other non-profit organisations.

It’s a subscription-based cloud service that has been designed to give small to medium-sized organisations access to popular Microsoft Office tools and applications, along with advanced security and device management to help staff and volunteers work from anywhere, from any device.

It includes either online or desktop versions of Word, Excel, PowerPoint, OneDrive, OneNote, Outlook, Publisher and Access, which can be used across PCs, Macs, tablets, and mobile devices.

It also comes with business-class email and calendaring, data protection controls, file storage and sharing and cyber-threat protection.

All subscriptions include a 99.9% uptime guarantee and are backed by 24/7 online and phone support.

In the UK, non-profit organisations registered with or recognised by the relevant authorities as registered charities or HMRC-exempt charities or churches are eligible to apply for a free or discounted Microsoft 365 plan.

To qualify, they must operate on a not-for-profit basis and have a mission to benefit the local community, such as providing relief to the vulnerable, advancing education, improving social welfare, preserving and restoring culture and the environment, promoting human rights and helping establish a civil society.

Discounted and or free Microsoft 365 user licenses can be granted to paid non-profit employees, unpaid executive/leadership staff and eligible unpaid non-executive roles.

You can check your organisation’s eligibility here.

Is Office 365 free for non-profits?

Microsoft offers two free plans to eligible non-profit organisations.

Microsoft 365 Business Basic is ideal for non-profit organisations with less than 300 users which want to unlock the benefits of cloud integration and the Microsoft Office suite of collaboration tools.

It includes hosted email with unlimited archiving and advanced security features, 50GB of email storage and 1TB of OneDrive storage per user and access to web and mobile versions of Office applications like Word, Excel and PowerPoint.

It also includes access to communications platform Microsoft Teams, document sharing service SharePoint and instant chat app Yammer, along with advanced search and discovery tools to make storing, sharing and managing files easy.

The Office 365 E1 plan, meanwhile, is designed for organisations with more than 300 users that require integrated emailing and cloud services, along with collaboration, productivity and compliance tools.

It includes everything that comes with Microsoft 365 Business Basic, along with hosted email with unlimited archiving and advanced security features and 50GB of business-class email storage per user.

Beyond these two free plans, non-profit organisations can get access to all of Microsoft 365’s other business and enterprise subscriptions at heavily discounted prices.

Microsoft 365 Business Premium non-profit is free for up to ten users. It has identical functionality to the paid-for version, making it ideal for small charities where the paid staff/leadership count is less than ten.

A non-profit subscription to Microsoft 365 Business Standard costs just £2.30 per user per month (the price for businesses is £9.40), while the best-in-class Microsoft 365 E5 plan costs non-profits £12.30 per user per month, compared to the £48.10 that a business would pay.

How AMDH Services can help your organisation make the most of Microsoft 365 Non-profit

While Microsoft 365 Non-Profit is a fantastic offer that can help many churches, charities and not for profit organisations embrace the potential of the cloud, getting up and running can be a challenge.

We offer a wide range of implementation and support options to help your organisation make the switch to Microsoft 365 and make the most of its features.

We can work with you to identify your needs and Microsoft 365 licensing requirements and help you procure and implement your new solution.

We can also help migrate your existing email and files to the Microsoft 365 cloud, optimise your apps and security settings and establish best practice to ensure your organisation makes the most of its investment, along with ongoing advice and support to keep your new system running as it should.

Interested in finding out how we can help your church, charity or not for profit organisation unleash its full potential with Microsoft 365? Get in touch today for an informal chat.


If you enjoyed this blog and want to learn more about how we can help your non-profit organisation get more from its technology, give us a call on 01332 322588.

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