Effective team-working with Microsoft 365
As we’ve explained in previous blogs, Microsoft 365 is a hugely beneficial platform which can help transform the way that small businesses and church, charity and not for profit organisations operate.
It can help keep your files and data secure, boost collaboration among your teams and create more efficient and effective ways of working.
One Microsoft 365 application that has grown in both prominence and popularity in recent months is Microsoft Teams.
The global Covid-19 pandemic saw workplaces across the world close their doors as lockdowns were implemented, leaving many businesses and organisations with no other option but to work remotely.
This is where Microsoft Teams came into its own.
Since it was launched, in 2017, it has become Microsoft’s fastest-growing application ever, with hundreds of thousands of organisations around the world using it.
The coronavirus drove its adoption in small businesses and organisations even further, as a way for employers to stay connected with their teams and ensure that work could still happen, remotely.
But aside from video conferencing and instant messaging making it easier for organisations to stay connected, Microsoft Teams offers so much more besides.
What is Microsoft Teams?
Microsoft Teams is a cloud-based workspace which enables teams of remote co-workers to meet, collaborate and make decisions.
Its features enable teams to chat, hold group video or voice calls and share and store files. It can also be integrated with other Microsoft 365 applications, making it a vital central hub for communication and collaboration.
As a cloud-based platform, it can be accessed via an internet connection from anywhere, at any time and on any device.
It is also continually updated with new features from Microsoft to improve its user experience and accessibility.
Some of the benefits it offers to small businesses and church, charity and not for profit organisations include:
One of the key benefits of Microsoft Teams is how it facilitates communication across different channels.
Instant messaging, audio chats and video calls can be organised and saved in a central location for everyone to see. This allows you to store the output from brainstorms, planning sessions, conference calls and other meetings in a central location that’s accessible to anyone working within that project or team.
As a cloud-based platform, Microsoft Teams can be accessed from anywhere and at any time, via a web browser, desktop or mobile application. It is supported on a wide range of devices and operating systems, including Windows, Mac, iOS and Android.
Enhanced collaboration and productivity
With traditional email, it’s easy for team members to lose or overlook important project-related messages and information. With Microsoft Teams, messages are received by everyone at the same time and are stored in a central location, so everyone can get easy access to the same information. This helps to improve collaboration and team-working and facilitates better decision-making and faster problem-solving which, in turn, can enhance the productivity of your team.
And when a new team member joins, they can quickly bring themselves up-to-speed by reading and digesting all the relevant information and conversations in one place.
Integrated with your other applications
As it’s part of Microsoft 365, Microsoft Teams can be integrated with all your other office applications. These include standard tools like Word, Excel and PowerPoint, along with newer apps like OneNote, Power BI, Yammer and Planner, meaning your teams can collaborate on files in any application.
Synchronise your team
Microsoft Teams can sync with the calendars of your individual team members, to pull in existing appointments and suggest times and dates when all attendees are free. Voice or video calls can be scheduled directly, with multiple dial-in and security options.
You can also create workflows and assign tasks and deadlines directly from within Teams to help keep critical projects on track and ensure everyone is clear on their roles and responsibilities.
Easy to scale
Teams can be scaled up or down quickly and efficiently as your organisation changes. As Microsoft 365 is a pay-as-you-go subscription, you can easily add-in and remove users as required and assign the files and applications they need.
How do I get started?
Although Microsoft Teams comes as standard with a Microsoft 365 for Business subscription, knowing where to start and deploy it effectively can be a challenge.
If you don’t possess the in-house expertise, there are many hidden features and benefits you might not be aware of that can help your organisation reach its full potential.
AMDH Services has vast experience of setting up and configuring Microsoft 365 and Microsoft Teams to help organisations get the most benefit.
We can work with your organisation to plan and implement the best solution to ensure it meets your needs, as well as providing any ongoing training and support to help your users get the most out of it.
As your technology partner, we offer a wide range of implementation and support options to help your organisation get the most from your investment.
We can help migrate your existing applications and data to the cloud, optimise your Microsoft Teams settings and establish best practice to ensure your users and your organisation get the most benefit.
Interested in finding out how we can help your church, charity or not for profit organisation unleash its full potential with Microsoft 365?