Microsoft 365 Security Options

Improve your organisation’s ICT security with Microsoft 365

Microsoft 365 is a versatile cloud platform which offers a host of familiar – as well as not-so-standard – tools and applications to help your organisation reach its full potential.

It is used by millions of organisations, big and small, around the world, allowing their teams to communicate and collaborate better and become more productive.

Microsoft 365 is affordable and offers access to office tools like Word, Excel, and PowerPoint, along with cloud tools like OneDrive, SharePoint and Teams.

In a world where flexible working and instant access are becoming increasingly popular, Microsoft 365 provides an easy to deploy solution.

However, while the tools included with Microsoft 365 can help transform the way your organisation operates, it’s the security options that make it a good investment for SMEs and church, charity and not for profit organisations.

With a growing cybersecurity threat to organisations of all sizes, and the need to comply with ever-changing security standards and legislation, keeping your files and data secure can be a challenge.

Microsoft 365 has been built with security in mind, to help even the smallest organisations protect their networks and data and remain compliant.

 

Microsoft 365 security options

Microsoft 365 is a cloud-based subscription service which provides users with a wide range of threat detection, data protection and device management features.

These can protect your organisation, users, devices and data from online threats and unauthorised access.

 

Protecting your email with Microsoft 365

According to Verizon’s most recent data breach investigations report, around 94% of all malware was delivered by email, so having adequate security around an organisation’s email is essential.

Microsoft 365 includes Exchange Online Protection (EoP) an email filtering service that protects your organisation and users from malware, ransomware, phishing emails, spam, harmful links and more.

ATP includes tools to identify and protect against malicious URLs in emails and other documents.

It can also protect against malware and viruses attached to messages or documents.

When sharing private or sensitive data via email, Microsoft 365 can use advanced message encryption and access rights capabilities to ensure that only intended recipients can view message content. This can be integrated with Outlook, Yahoo, Gmail and other email services to help keep messages secure on any platform.

Exchange Online Archiving, meanwhile, is a cloud-based solution with advanced data archiving, hold and redundancy capabilities. Retention policies can be defined to help your organisation mitigate the compliance risks associated with retaining emails and other communications.

 

 

Protecting  your data with Microsoft 365

Microsoft 365 comes with a host of in-built data protection features to keep critical data secure and ensure only authorised users can access it.

Office 365 is an integral part of the Microsoft 365 suite of products – all data held in Office 365 is held encrypted at rest and encrypted in transit. This means that the data itself is secure and can only be viewed by authorized authenticated users.

Access to your data can be controlled using multi-factor, or two-step, authentication, which requires your users to present a second form of authentication, such as a code or device-specific password, to confirm their identity before they can access your organisation’s resources. 

Office 365 has a feature called Office 365 groups. These configurable groups allow you to control which users can gain access to which data held in Office 365. Further, Office 365 has audit logs allowing you to see which users accessed what data when.

Sensitive information – such as customer details or financial records – can be identified and managed using data loss prevention policies, so it can’t be accessed, changed or shared in error.

 

Protecting your devices with Microsoft 365

Microsoft 365 includes advanced device management features which allow you to monitor and control what your users can do with your organisation’s devices.

With conditional access policies, you can define the conditions under which a user is allowed to access online content stored in Microsoft 365, such as logging in only from safe locations, devices or IP addresses.

Mobile Device Management allows you to secure and manage your users’ mobile devices, including tablets, laptops and smartphones. You can create and manage individual device security policies, wipe devices remotely to remove all company data, reset devices to factory settings, and view detailed device reports.

Windows Defender, meanwhile, can be set up on all your organisation’s devices to provide comprehensive protection for your systems, files, and online activities from viruses, malware, spyware, and other online threats.

It also enables your ICT administrators to configure automatic updates, to ensure all your organisation’s devices are up to date with the latest security features and upgrades.

 

Helping you to help yourself

Ensuring your Microsoft 365 environment is secure isn’t easy. To help with this, Microsoft provides administrators with two easy to use tools:

  • Security Center gives authorised users an accurate view of the current security position of their Microsoft 365 environment. Among other things, it can help identify any user accounts that look like they might be compromised and any users who have been externally sharing documents more than usual.

  • Secure Score gives your organisation points for completing actions that address common security issues and make your Microsoft 365 environment more secure

 

How do I get started?

Although there are plenty of security options with a Microsoft 365 subscription, knowing where to start and how to deploy them most effectively can be a challenge. If you don’t possess the in-house expertise, there are many hidden features and benefits you might not be aware of.

AMDH Services has vast experience of setting up and configuring Microsoft 365 to help organisations get the most benefit from its advanced security features.

We can work with your organisation to plan and implement the best Microsoft 365 solution to ensure it meets your needs.

We offer a wide range of implementation and support options to help your organisation get the most from your investment.

We can help migrate your existing applications and data to the cloud, optimise your Microsoft 365 security settings and establish best practice to ensure your organisation, your data and your users are fully protected and secure.

Interested in finding out how we can help your church, charity or not for profit organisation unleash its full potential with Microsoft 365?

Get in touch today for an informal chat.

Want to know more?

Want to know more?

Why not subscribe to our FREE Newsletter to receive regular updates from us on ICT, technology and what we’ve been doing?