Improved data protection and compliance with Microsoft 365
As we’ve explained in previous blogs, Microsoft 365 is a versatile platform which enables businesses and organisations of all sizes to work smarter, communicate and collaborate better and become more productive.
However, while Microsoft 365 can have a transformational on the way your organisation operates, it can also provide additional peace of mind thanks to the security and compliance options it comes with.
This is something that many church, charity and not for profit organisations are either not familiar with, or don’t have the in-house expertise to ensure they are complying with all the relevant regulations and legislation regarding cybersecurity and data protection.
Microsoft 365 provides a simple, all-in-one solution to all your security and compliance needs. Our previous blog looked at its in-built security tools and features.
This one focuses on how it can help you meet your compliance obligations.
Microsoft 365 compliance options
Microsoft 365 can help protect the data your organisation stores in its cloud services, to ensure you comply with all relevant legal and regulatory standards, including GDPR.
Its in-built Compliance Centre includes a variety of features and tools for data governance and protection.
These tools can help you to detect, classify and secure your organisation’s sensitive information and data across services like Exchange Online, SharePoint and OneDrive.
They can also help you to quickly locate and export the content required to respond to data subject requests.
Microsoft 365 includes an easy to use GDPR dashboard, which is full of useful tools to help you identify, manage, monitor and protect your data and information. And it gives complete visibility of any ongoing data subject request cases.
It enables you to track the status of each one, to ensure you don’t miss any critical deadlines or milestones.
Other features of the Microsoft 365 Compliance Centre include:
This measures your organisation’s overall progress in completing the actions in your Microsoft 365 environment that mitigate data protection and regulatory compliance risks.
It gives a full overview of all the Microsoft 365 solutions that affect your overall score, as well as identifying potential threats from unauthorised users, applications, and devices.
Compliance score will provide you with a list of recommendations on how to improve you data protection posture along with guidance on how to implement these steps in Microsoft 365
This tool gives your organisation the ability to define sensitivity and retention labels and then either auto-apply them to its data based on rules/AI, and/or enable users to apply them manually. Once your organisation has used labels to start getting an understanding of what data it holds, this tool will provide an overview of how the labels are being used. From this, it’s possible to begin controlling the flow of data into, out of and within your organisation.
The Alerts function enables you to create policies which generate an alert when users perform activities that match its pre-defined conditions.
This allows your ICT administrators to monitor suspicious activities or user behaviours and address them accordingly. For example, you could choose to alert when data is shared outside of your organisation from specific locations.
This facility gives your ICT administrators the ability to produce a wide range of reports regarding the status and trends for the compliance of devices, data, users and applications in your Microsoft 365 infrastructure.
With this tool, you can create and define policies which govern data and device use and receive alerts about various activities within your organisation.
Communication compliance can help your ICT administrators detect and prevent inappropriate content in internal and external messages from your organisation.
With this tool, you can scan and review emails, Microsoft Teams or Yammer messages and third-party communications to make sure they’re compliant with your own policies and procedures.
Data loss prevention
Data loss prevention (DLP) policies can help you identify and protect your organisation’s critical data. You can create policies which prevent sensitive information in email and documents being shared with the wrong people.
Microsoft 365’s Information Governance capabilities can help your organisation to integrate data from different sources or environments, intelligently classify it using machine learning technology, and create records which meet your compliance obligations.
How do I get started?
Although there are plenty of compliance options with a Microsoft 365 subscription, knowing where to start and how to deploy them most effectively can be a challenge. If you don’t possess the in-house expertise, there are many hidden features and benefits you might not be aware of.
AMDH Services has vast experience of setting up and configuring Microsoft 365 to help organisations get the most benefit from its advanced security and compliance features.
We can work with your organisation to plan and implement the best Microsoft 365 solution to ensure it meets your needs.
We offer a wide range of implementation and support options to help your organisation get the most from your investment.
We can help migrate your existing applications and data to the cloud, optimise your Microsoft 365 security settings and establish best practice to ensure your organisation, your data and your users are fully protected and secure.
Interested in finding out how we can help your church, charity or not for profit organisation unleash its full potential with Microsoft 365?
Get in touch today for an informal chat.